The Town of Shepherdstown, West Virginia, seeks an experienced and visionary individual for the position of Town Administrator. The Town Administrator reports directly to the Mayor and is responsible for the Town’s overall management and administration. The town government operation has an annual budget of $6.3 million including the water and sewer boards with a staff of thirty-two full-time and four part-time employees.  A Mayor and six Council members govern the Town.  For complete information about the Town Administrator position, please click on the link below.

Town Administrator Job Summary

Applications for voting an absentee ballot will be accepted until May 29.

To receive an absentee ballot, voters must submit an Absentee Ballot Application.  The application may be returned via mail (P.O. Box 248, Shepherdstown, WV, 25443), email (clerk@shepherdstown.us), fax (304-876-1473) or in person at Town Hall (104 North King Street, Shepherdstown, WV). Once the application is reviewed and determined to be complete, the absentee ballot will be mailed between April 19 and May 30.

Reasons a voter would apply for a paper ballot are as follows:

*Illness, injury or other medical reason which keeps me confined.
*Immobility due to advanced age or a physical disability.
*Incarceration or detention in jail or home. I am not under conviction of any felony, of treason or of bribery in an election (including any period of probation or parole).
*Employment which because of hours worked and distance makes voting in person impossible.
*I am a participant in the Address Confidentiality Program (ACP) with the Office of the Secretary of State. If selected, send your application to the Secretary of State’s Office.
*The municipal absentee voting office and my polling place are inaccessible to me due to my physical disability.
*Personal business or travel. If selected, your ballot must be mailed outside of your county of residence.
*Attendance at college, university, or other place of education or training. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to serving as an elected or appointed federal or state officer. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to a temporary assignment by my employer for a specific period of four years or less. If selected, your ballot must be mailed outside of your county of      residence.

To return an absentee ballot, the return deadline is as follows:

Return Type Deadline

Hand-delivered (a person can deliver no more than two absentee ballots) -  The day before the election

By mail, email, or fax - The close of polls on election day

By mail without postmark -  The day after the election

By mail postmarked with a date on or before the date of the election -  The start of canvass

Military and overseas absentee ballots regardless of postmark -  The start of canvass

Please call the Town Clerk, Amy Boyd, at 304-876-2398 with questions.

On the evening of October 1^st, the West Virginia Department of Highways will begin milling and paving work in Shepherdstown. Without notification to the Town, the West Virginia Department of Highways awarded a contract in June of this year for the paving and milling of WVDOH maintained streets in Shepherdstown.* These roads are owned and maintained by the State of West Virginia, and the Town does not have jurisdiction over any of those state roads, even though they are located within the corporate boundaries.  Town officials have been requesting the WVDOH complete this work for over three years as it may assist with alleviating flooding in some areas. However, the Town was unaware work would begin until the contractor reached out to the mayor earlier this week to discuss the project prior to beginning the work. The following is the information provided and discussed during that meeting:

• Milling and paving work will begin Sunday, October 1, 2023. To receive federal funds, WVDOH is required to complete all work by November 17, 2023.
• In an effort to keep traffic disruption to a minimum and in light of the increased traffic from the Route 340 closure, all work related to this project will be performed in the evening between the hours of 7pm-6am. Parking and travel will be impacted during these hours.
• All streets will be available for travel and parking during the day.
• No work will occur on Friday or Saturday evenings, and streets will be open for travel and parking during this time.
• The project will begin with the W. German Street portion.
• The last area to be milled and paved will be E. Duke Street/WV 480.
• The entire project is estimated to last for 3 weeks.

A map of the proposed route and a tentative work schedule can be viewed here (schedule updated 10/11/2023). This schedule is subject to change due to delays caused by weather or other unforeseen conditions. As work progresses, the Town will continue to monitor the project and issue updated notices on our website, e-mail list, and social media pages. If you have any questions please contact Stephanie Grove, Town Administrator, at (304) 876-2312.

-Mayor Jim Auxer

* The following sections of streets are scheduled for work:

• German from Duke to Princess
• Princess from Washington to High
• Washington from Church to 230
• Church from Washington toe Kearneysville Pike (WV 480)
• Duke from Church Alley to German

Shepherdstown's Municipal Election will be held on Tuesday, June 7.  The polling location is Town Hall, 104 North King Street, Shepherdstown, WV.  The polls are open from 6:30 a.m. to 7:30 p.m.  To be eligible to vote in this election, you must be a registered voter residing within the corporate limits of Shepherdstown.   For questions regarding the election, contact Amy Boyd, Town Clerk, at 304-876-2398.

Sample Ballot

List of Write-In Candidates

To vote for one or both write-in candidates, please write their name and office on the front of the ballot.  For more information on write-in candidate voting on paper ballots see the link below.

Write-in Guide

WV Voter Identification Law

Pre-Adoption Notice

Proposed Water Rate Change Ordinance (yellow highlight indicates change)

Current Water Rate Ordinance

January 12, 2021 Town Council Zoom Meeting Link 

Persons wishing to comment can do so at the January 12, 2021 Town Council Meeting via the Zoom link provided above. Written comments can be sent to Mayor Jim Auxer at jimauxer@yahoo.com and must be received by 6:15 p.m. January 12, 2021.

To the Shepherdstown Community:

At the September 8 Town Council meeting, the Shepherdstown Town Council unanimously adopted the following motion relating to Halloween/Trick or Treating related activities:

"The Town Council does not endorse any Halloween events and discourages any Halloween related activities including town-wide Trick or Treating and BooFest based upon Covid-19 safety concerns. "

This decision applies within the corporate limits of Shepherdstown.

The Shepherdstown Town Council made the decision to discourage and not endorse Halloween activities very thoughtfully.  This decision regarding one of Shepherdstown’s premier events was difficult but health and safety must be our #1 priority.

Mayor Auxer

Municipal Election:

As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.

The election is for the positions of Mayor, Recorder and five Town Council Members.  Sample Ballot  

Polling Place/Location:

Shepherdstown Town Hall

104 North King Street

Shepherdstown, WV 25443

Precinct #33

Polling Hours:

6:30 a.m. to 7:30 p.m.

Voter Registration:

June 30 is the deadline to register to vote in the municipal election.  For more information about registering to vote, contact the Jefferson County Voter Registration Office at 304-728-3246 or go online to http://www.jeffersoncountywv.org/find-it-fast/voter-registration-elections . To be eligible to vote in the municipal election, you must a registered voter residing within the corporate limits of Shepherdstown.  To verify if you reside within the corporate limits, call the Town Clerk at 304-876-2398.

Voting by Absentee Ballot:

July 15 is the deadline for Town Hall to receive all Absentee Ballot Applications  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us .

June 5 - July 16 - Absentee ballots are mailed to voters who submitted an application.

An absentee ballot is considered received in a timely manner:

• If it is received by mail no later than the close of polls on election day.
• If postmarked by the U.S. Postal Service with a date on or before the date of the election;
• If it is received before the beginning of the canvass;
• If it is not postmarked and received by mail no later than the day after the election; or
• If it is received by hand delivery to the recorder no later than the day before the election (note: no person may hand-deliver more than two ballots)

Early Voting:

July 8 - 18 - Early Voting takes place at the Shepherdstown Town Hall from 8:00 a.m. to 4:30 p.m. Monday through Friday and the last two Saturday's (July 11 and 18) before the election from 9:00 a.m. to 5:00 p.m.   A voter does not have to provide a reason for voting during this time.  The voter does not complete an application for early voting in person.

The Voter ID requirements can be found online here: https://sos.wv.gov/elections/Pages/BeReg.aspx

With the Governor's announcements of allowing the rollout of the reopening of businesses in West Virginia, the Town and a task force of stakeholders initiated a campaign to set the tone of Respect, Protect and Appreciation for our visitors to wear masks and do social distancing to make our community a safer one. This campaign includes a Town Resolution, a series of posters to be placed prominently around town and a social media marketing campaign to be implemented by the Shepherdstown Visitors Center.

Resolution

Police Department Guidance

Town Posters

As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.  Applications for absentee ballots will be mailed to all registered voters or you can click here to get your application now.  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us . The deadline to return the application is July 15, 2020.  Voters who request an absentee ballot will have them mailed to them beginning June 5.   Contact Amy L. Boyd, Town Clerk, at 304-876-2398 for further information.

Reminder: Public Input Session on Comp Plan – Nov 18

The Town is hosting a Public Input Session on the goals for the 2024 Shepherdstown Comprehensive Plan.

We hope you can attend this meeting, ready to share your thoughts and ideas on progress you would like to see in our town over the coming years. Here is some background information on the topic.

Date:          Mon, Nov 18
Time:          6:30 pm – 8:00 pm
Location:   War Memorial Building

Public Input on 2024 Comp Plan – Nov 18

Save the date – Nov 18 – to participate in an important Public Input Session. Please join us to provide input on Shepherdstown’s 2024 Comprehensive Plan and key goals for the next 10 years. More information will be shared prior to the event.

Date:         Mon, Nov 18
Time:        6:30pm
Location: War Memorial Building

This is a reminder from the Shepherdstown Town Hall!

Next week, Nov 4-8, is Fall Clean-up Week for town residents only. You may put your items curbside at your regular trash pick up location. This is a semi annual event that allows residents to clean out sheds, attics and yards with bulkier items than are usually allowed. Certain items  have associated fees (like appliances and tires) and some things are not allowed (like building materials and batteries). Please click on the flyer below for details or contact us at (304) 876-2312.

CORPORATION OF SHEPHERDSTOWN FALL CLEAN-UP WEEK

NOVEMBER 4-8, 2024

******Pick-up applies to Town residents only! ******

One pickup truck load per residence. All items are to be placed at the regular pick-up site. Please separate metal materials. • Items with Freon, such as refrigerators, air conditioners and dehumidifiers will be collected at a cost of $50.00 per item. • Passenger tires (under 15”) will be collected at a cost of $5.00 per tire. Tires (over 15”) will be collected at a cost of $10.00 per tire. • Televisions will be collected at a cost of $40.00. Notice: the above-mentioned items must be reported and paid to the Billing Clerk at Town Hall at 104 N. King Street prior to pick-up. • Prohibited materials: Building materials, concrete, dirt/rock/sod, paint, batteries, hazardous or dangerous materials, propane/oil/gas tanks, medical/commercial waste, and computers. If you have any questions, please contact Town Hall at 876-2312.

Fall Clean Up Week Flyer

Where do I go to vote?

Early Voting will be held at Charles Washington Hall (for 10 days in the two weeks preceding the election)
(100 West Washington St, 2nd Floor, Charles Town).
To access the 2nd Floor, use the entrance on N George St marked "Suite 201"
(directly across the street from the Jefferson County Courthouse).
NOTE: Charles Washington Hall is handicap-accessible. The elevator is located adjacent to the stairs.

Election Day voting takes place ONLY at your normal polling location.
Polls are open 6:30 a.m. – 7:30 p.m.
(The Courthouse is NOT a polling place and will be closed on Election Day.)

Find My Polling Place

https://www.jeffersoncountywv.org/find-it-fast/voter-registration-elections

Trick or Treating within the city limits of Shepherdstown has been designated for Monday, October 31 from 6 to 8 p.m.

Have a safe Halloween!

BooFest Information

We are announcing that residential trash and garbage collection is being cancelled for Monday, September 30.

However, we will have the regularly scheduled residential trash and garbage collection tomorrow, Friday, September 27, and again on Friday, October 4.

We are taking this action due to the urgent need for town staff to assist many of our customers with submitting their Shepherdstown Water Line Surveys.

If you have received notices about the need to submit the Water Line Survey, please remember to submit it as soon as possible! Go to www.subwv.org to submit your survey online.

Please call Town Hall at 304-876-2312 with questions and for assistance with submitting the Water Line Survey.

Thank you very much!

Shepherdstown Water Line Survey

We Need Your Help!

Greetings.  As you might have read, Shepherdstown is asking residents to complete a survey about water pipes in their homes.  Our quick (5 - 10-minute) survey is part of a nationwide effort to identify where homes have pipes made of lead or other unhealthy materials.

If you have not yet completed the survey, please take a few minutes to do so now.    To learn more about the survey and for a link to our on-line survey form, please go to www.subwv.org .  Please make certain to submit the survey as soon as possible.

If you have questions or need additional information, please give us a call at 304-876-2574 or send a note to comments@shepherdstown.us .

Thank you very much for completing the survey!

Town of Shepherdstown

Town Hall Business Offices will be closed Monday, September 2, in observance of the Labor Day.

Residential trash collection will not occur on Monday.

The next regularly scheduled residential trash collection will be Friday, September 6.

Please call Town Hall at 304-876-2312 with questions.

We wish you a safe and happy Labor Day Holiday!

The Town of Shepherdstown is currently hiring for the following positions:

1. Class II Water Plant Operator (Full-Time and Part-Time) Requirement: Must hold a WV Class II Drinking Water License.
2. Wastewater Operator in Training
3. Equipment Operator/Pipe Fitter Requirement: A minimum of five years’ experience in either field is required.

General Requirements for All Positions:

• Valid Driver’s License
• High School Diploma or equivalent

Applications will be accepted until all positions are filled.

For more information, please contact Charles C. Coe, Public Works Director, at 304-876-2394 or via email at ccoe@shepherdstown.us.

Employment Application