Town Hall will be closed Friday, December 29 and Monday, January 1 in observance of the New Year.  Trash collection will run on schedule today.  Monday's trash collection is suspended until Tuesday. Happy New Year!

Happy New Year 2024 card with fireworks show

REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV

The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV
The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

PLAYGROUND EQUIPMENT FOR BANE-HARRIS
PARK
BID SHEET
1. BASE BID
Equipment Purchase $
Removal of Equipment $
Installation of Equipment $
TOTAL $
2. CHECKLIST FOR INFORMATION REQUESTED
Equipment Details YES / NO
Handicapped Accessibility YES / NO
ASTM and CPSC Compliance YES / NO
Warranty Information YES / NO
Installation Schedule YES / NO
Key Personnel / Management Office YES / NO
References YES / NO
In compliance with the invitation for bids, specifications, and subject to all the conditions
thereof, the undersigned offers, and agrees, if this bid is accepted to furnish all labor,
materials, and services necessary to complete the work in accordance with the bidding
documents upon which price is quoted, at the Bid Amount.
Bidder’s Name (please print):
Bidder’s Signature: Date:

Shepherdstown Town Hall will be closed Friday, December 22 and Monday, December 25 for the Christmas Holiday.  Trash collection will run on schedule today.  Monday's collection will be suspended until Tuesday. Have a wonderful Holiday Season!

Merry Christmas and Happy New Year to the Shepherdstown Community.  I want to thank everyone who provided the effort to make our Christmas Celebration and parade a great success.

When thinking of our Town I know that we try to make every day feel like Christmas, we are a giving and forgiving community.  Ghandi quoted “mutual courtesy and respect are the foundations of culture”.  As your Mayor my gift is hope.  My hope for Shepherdstown is to enhance its sense of community and to preserve and value our rich history.  To love our neighbors and stand together to protect the values we hold dear.

Thanks to all of you for your support.  I am proud to be your Mayor and wish you all a happy holiday.  And when you encounter one of our Town Council Members, volunteers, and our dedicated employees wish them a Merry Christmas and a Happy New Year.

-Mayor Jim Auxer

Fire hydrant repairs will take place today at the corner of King and Back Alley and the corner of Duke and High Streets.  If you reside near these areas and experience cloudy water,  please run your water until it clears.  If you have any questions or concerns, contact the Shepherdstown Water Plant at 304-876-2394.

Update:
12/12/2023 10:22 p.m. The leak has been repaired. For further information, contact the Shepherdstown Water Plant at 304-876-2394.
———————————————————

A water leak has been discovered near Jefferson Security Bank on the corner of Washington and Princess Streets. Water service near this area may be interrupted while the leak is being repaired. Please call the Shepherdstown Water Plant at 304-876-2394 with any questions or concerns.

UPDATE:

10:30 a.m.   The water leak has been repaired.

___________________________________________________________________________________________________________________________________

A water leak has been discovered on South Church Street near Back Alley. Our Public Works Department is on site and working to repair the leak. Updates will be provided as they are received. For further information, please call the Shepherdstown Water Plant at 304-876-2394.

In observance of the Thanksgiving Holiday, Town Hall and the Police Department Business Office will close today at 12:30 p.m. and will be closed all day Thursday, November 23 and Friday, November 24. Trash collection will operate on schedule on Friday.

Phones at the Town Hall/Police Department are temporarily out of service. As always, if you have an emergency, please call 911. If you have a water emergency, please call the Shepherdstown Water Plant at 304-876-2394.

Thank you!

UPDATE:

As a result of not receiving any sealed proposals.  The deadline has been extended to Friday, January 5, 2024.

Extended Date Notice

Bid Documents

Drawings

NOTICE TO BIDDERS
Notice is hereby given that sealed proposals will be received by the Town of Shepherdstown at the
office of the Town Administrator, 104 N. King St., Shepherdstown WV, 25443, on December 1, 2023, at
1:30 p.m. for Renovation of the Old Market House. The Bid Opening will at the same time in the
Town Council Meeting Room, at which time all proposals submitted in accordance with the
conditions of the contract documents will be publicly opened and read aloud.
A mandatory site visit will be held at the Old Market House, 100 E. German St., Shepherdstown WV
on November 16, 2023, at 10:30 a.m.
Specifications and bidding documents are available at the Town Administrator's Office, 104 N. King St,
Shepherdstown, West Virginia 25443 and may be examined and/or obtained during regular business
hours. Documents are also available online at www.shepherdstown.us.
All complete bid submissions shall be enclosed in a sealed envelope addressed as follows:
“Renovations of Old Market House.” Said sealed envelopes shall bear the name and address of the
bidder on the outside face of the envelope.
Proposals shall not be withdrawn and shall remain in effect for a period of sixty (60) days subsequent
to the opening of the bids, except that the bids of any consenting bidder may, at the request of the
Town, be held for consideration for a longer period as may be agreed. The Town of Shepherdstown
shall award the contract or reject all bids within sixty (60) days, unless there has been an agreed
extension as set forth in the above paragraph.
The Town of Shepherdstown reserves the right to reject any or all bids and/or waive any informalities
as may be deemed to be held in the best interest of the Town of Shepherdstown.
Women and minority-owned businesses are encouraged to apply.
By order of the Town Council of the Town of Shepherdstown, West Virginia.

Bid Documents 

Drawings